Managing Parental Access to Evisense

Evisense is a powerful tool to use within a school to evidence pupil’s progress and wider achievements. Sharing all this information with parents and using Evisense as a communication hub with parents really increases the power and effectiveness of Evisense.

There are multiple ways you can give parents access. The most effective is to invite parents to use Evisense, so that they can share what their child is doing at home, and you can build that engagement with parents. This is not the only way to use Evisense with parents, there is the new Parent Mode, and the ability to print posts as a report gives schools a flexible way to share information with confidence.

Before you share Evisense with parents, it is important to think about the privacy controls within Evisense, what parents can access and how they can access the information. In this document we will cover privacy and access.

Privacy controls are about what can be accessed/shared. Parental Access is about how they access that information. It is important that the privacy and access controls are understood and set up before you use Evisense with parents.

Before you give parents access to Evisense, you have various decisions to make as a school, both in terms of what features you will use within Evisense, but also how you will use it with parents.

Name Display Options

Different schools use different ways of identifying staff and children. This can be customised to make Evisense fit in with your school. In most mainstream schools you are likely to use a more formal approach, with the teacher’s title and Surname – Mr Young. In specialist settings you are likely to be less formal and may just use the teacher’s first name – Joe. It is important to us that Evisense reflects your school’s choices. If your parents know their child’s teacher as Joe, but in Evisense he appears as Mr Young, it might be off-putting to the parents, and they might not feel as connected as they should.

On the Options screen in My BSquared school can choose how they want to display the names of users, external users, parents/guardians, and students. Each has a variety of options. You can also choose to display a user’s role to parents, students and external users and you can choose to display a parent/guardian’s relationship to the student to external users.