User Hierarchy

When a school starts using our software, we create the Super Administrator account. The school is then responsible for creating all other accounts. In our experience schools often just use the Administrator, Teacher, and Teaching Assistant/Learning Assistant roles. The Administrator role allowed the Super Administrator to share the administration responsibilities with other staff. We recommend using the appropriate roles within the system to reflect each person’s role within the school. All the user roles in bold text can perform administrative functions. We have grouped the users into three distinct levels:

Data Managers, IT Administrators and Student Administrators do not have access to Evisense.

The three distinct levels mean schools can restrict access to content within Evisense, depending on the sensitivity of the content within the post. A user may change the privacy of a post created by a parent due to containing sensitive information that should only accessed by appropriate people.

Schools can also use the different user levels to control the ability to edit other users’ posts. The default settings allow every user to edit their own posts. All users within the Teachers group can edit the posts created by users not in the Teachers Group (Learning Assistants and Teaching Assistants) All users within the Senior Leaders group can edit the posts created by users not in the Senior Leaders group (Super Administrator, Administrator, SENCO, ALNCo, Asst SENCO, Teacher, Learning Assistants and Teaching Assistants). Schools can edit these settings for each user level. You may want to give the SENCO the ability to edit posts created by the teachers.

Super Administrators & Administrators

The Super Administrator and the Administrator are not the highest level of user within Evisense.

The Super Administrator and other Administrators are sometimes the IT Support people, not directly employed by the school. The highest privilege should be with the person responsible for the information within Evisense, the Headteacher or Executive Headteacher.

The Super Administrators and Administrators roles are part of the Teachers and All Staff groups. The result of this change is that there is a post privacy level that Administrators and Super Administrators cannot access. It is important when sharing sensitive information that only those who need to access the information can access the information.

Where you have set users as Administrators, we recommend changing the user role within the My BSquared Manage Users screen to reflect the person’s role within the school. Schools have the option to show the user role for each user in Evisense to parents, students, and External Users. It is best the system presents the relevant role within the school rather than Administrator or Super Administrator.

If you are a headteacher or senior leader that is currently the Super Administrator, we recommend creating a second user account for general usage, with the correct user role.